Shekhinah Bass swears by timeboxing, a research-backed technique that Michelle Obama and Richard Branson have also said they use.
The technique is simple: Give each task on your to-do list an allotted amount of time, schedule it on your calendar, and block out any distractions while you're working. Continue working until the allotted time has ended, then assess your progress and move on to the next item on your to-do list.
At the start of each week, Bass organizes her calendars into different blocks for meetings, deep-focus work, and breaks, even if it's a 15-minute stretch just to"take a breather and go on a walk." She recommends scheduling deep work for times when you have the highest levels of focus and energy. For Bass, that means setting aside 1-2 hours, usually between 8 and 10 a.m., to answer emails, develop a strategy to tackle a demanding project or write talking points for big client meetings."When my brain is fresh and the coffee has just kicked in, that's my go time," she says.To-do lists don't often take into account the time tasks need to be completed.
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