Email is even more of a timesuck than we think it is. The good news: A few simple steps can help you rein in your inbox.
than searching with keywords, or 50% slower when compared with searches using common operators .
Search is one fix. Another is email/to-do list integrations. These work by either providing users with a unique email address they can forward/send emails to for automatic conversion into tasks, or enabling users to add emails to a slimmed down version of the to-do list app embedded in their email application. Taken together, these methods can save users 14 minutes per day.The 37 folders stacked up on the left-hand side of most users’ email application affects more than just re-finding time.
We know that folders aren’t needed for re-finding emails, so how many do we really need? We have found that most people require only two: one for emails that you read when they hit the inbox but which also require further action and one for emails that we might want to read at a later date . Why not have zero folders? We need at least one so we can get emails out of our inboxes.
To calculate the time saved by dropping from 37 to two folders, we use Hick’s Law, a psychological principle that describes the mathematical relationship between the number of choices and decision-making time. It tells us that a 37-choice decision is five times slower than a two-choice decision. There are also ways to improve the efficiency and accuracy of email filing through the use of automated rules or filters, which help us avoid the risk of dragging and dropping emails into the wrong place, and keyboard shortcuts, which are. For example, Windows Outlook users can file emails by pressing control + shift + v and then selecting their desired folder from a list .
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