Saying no to a hybrid meeting and only going with an online or in-person meeting will make your life easier—and may be the best option for your group as well!
... [+]If you organize events or manage a group, you’re likely being asked to do a hybrid meeting. That might be so that people can join in-person or online for a small staff meeting, an important board meeting or a big conference. Combining online and offline elements makes sense—on the surface.
However, once you dig into it, trying to do hybrid , can feel overwhelming. It can be hard to say no to something that seems logical, feasible and popular today, but you don’t need to bow to the pressure. Saying no and only going with an online or in-person meeting may not just make your life easier, but may also be the best option for your group as well.The first thing to know about hybrid is it adds complexity. There are just more opportunities for things to go wrong.
Thus, if they’re done well, hybrid meetings can be expensive. Yes, this will still be cheaper than flying your board to a single location, paying for lodging, renting meeting space, and the like. But hybrid is certainly more expensive than a regular online-only meeting as well as an in-person one where everyone is local and just commutes to the office.
In addition, you’ll likely need pricey equipment you don’t own and don’t yet have set up correctly. A primary challenge for hybrid meetings isn’t checking the box and saying that “we have people both online and in-person who can see and hear each other.” Instead, the challenge is connecting those disconnected people so that one group or the other isn’t ignored and simply along for the ride. This may mean new cameras, microphones screens, lighting, cabling, and a whole new room design.
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